PREAMBLE
First things first: We keep your personal data confidential and conform with the statutory data protection regulations.
We would like to provide you with information about what personal data we collect from you when you register on our candidate portal, why we require it and who you can contact if you have any questions.
Who is the data protection statement for?
The declaration is for persons (hereafter also referred to as candidates) who wish to register a career profile on our candidate portal with Talentor free of charge either when applying for a vacancy or when submitting an unsolicited application.
Who are we?
We are Talentor Canada, a company based in Canada, with offices in Quebec and Ontario. We specialize in executive search and consulting for senior to middle management.
Why do we process your data?
We use your data for the purpose of providing career advice and for job placement in your country. For this purpose, you can register in our candidate pool without applying for a specific position. As soon as vacancies that match your candidate profile become available, a Talentor consultant in your country will contact you by email or phone to discuss the next steps.
Candidates can also create a profile to apply directly for a specific position. Unfortunately, the first vacancy you actively apply for is not always successful. In this case, a Talentor consultant will also contact you by email or phone as soon as there are further vacancies matching your profile.
What is the legal basis on which we process your personal data?
We process your personal data on the basis of your consent. (Art 6 Par. 1 a and Art 9 para. 2 a GDPR), that you can provide us with specifically and voluntarily. Without your consent, we cannot and shall not process your personal data, the exception being that the processing is (also) carried out in order to meet legal obligations and from a justified interest (Art 6 para. 1 f GDPR) in connection with the assertion, exercising or defending against legal claims.
Neither do you have a legal obligation to disclose your personal data, nor does a contractual one exist. However, we are unable to accept any job applications from you without your personal data and we are also unable to inform you with regard to appropriate job vacancies.
What personal data do we collect and process?
The following data are collected when you create a profile, we then process them later:
Your data is supplemented by a Talentor consultant during the course of the recruiting process:
We wish to point out that health-related data, information concerning your racial or ethnic origin, political or religious views, trade union membership or sexual orientation are data that are especially worth protecting (special personal data as defined in Art. 9 GDPR). We, therefore, request you to not send us such data, neither in your curriculum vitae nor in other documents
Does profiling take place?
Our recruiting process does not include any automatisms that result in candidates being automatically removed from the application process or being automatically recommended to one of our clients. The decision concerning which candidates are to be contacted regarding which positions or whether their data are to be forwarded to one of our clients, is always made by the responsible Talentor consultant.
Candidate profiles are indexed in the candidates database in order to find them easier, this enabling appropriate job positions to be suggested efficiently. The indexing includes data from the application documents regarding the skills and qualifications or the career. When new job vacancies exist, these tags are used in order to match the candidate profiles and all of the other data with the job requirements.
The Talentor consultants also use search algorithms in order to match candidate profiles with job positions. With the assistance of this method, it is also possible to find candidates that use synonymous terms in their advertising documents.
Who gets your data?
In order to fulfill the purpose, Talentor employees (see above) have access to all of the data stipulated under “Which personal data do we collect and process?” depending of the place of your residence.
We suggest matching job positions to you in the scope of the recruiting process. After an interview at Talentor or after we have contacted you, we forward your data for a specific job position to individual clients. The client is not granted full access to your data, a so-called candidate report is generated as a PDF document. This report is issued in relation to the position and comprises your master data (personal data, address and contact data), your professional requirements (e.g. desired salary or period of notice), the appraisal of the Talentor consultant on the basis of the interview and the memos. Our clients are placed under a contractual duty of confidentiality and secrecy.
We are supported with the provision of our services by service providers (so-called order processors). Examples of such service providers are the producer of our recruiting software or the hosting providers that provide us with the server for the operation of the software. These service providers have access to your data on a case by case basis for maintenance purposes. They have a contractual duty of confidentiality in addition to them being contractually obliged to implement data security measures, whereby the adherence to these measures is regularly checked by us.
It could be possible that we have to grant authorities or courts of law access to your data on a case by case basis for the purpose of fulfilling legal obligations or in order to defend ourselves against legal claims.
What are your rights?
The General Data Protection Regulation (Articles 15 to 22) stipulates that you have information, deletion, restriction, data transfer, amendment and contradictory rights. We would like to explain some of these rights to you in more detail:
You shall obviously be provided with information with regard to your personal data that we store and process. Should your data no longer be applicable or be incomplete, you can demand that it be amended or supplemented.
You can revoke your consent at all times and exercise your “right to be forgotten“. In this case, we have a duty to delete your personal data and to inform all of those to who we have transferred your personal data of your deletion request. Your revocation of the consent does not affect the legality of the processing that has taken place until receipt of the revocation on the basis of the consent.
You can also exercise processing or provision restriction rights with regard to your data within the scope of the data transferability right in addition to you being entitled to contradict the processing or provision of your data (especially in direct marketing). You can also demand that diverse measures be adopted in the scope of automated data processing (e.g. personal intervention or the presentation of your own point of view).
You also have the right to file a complaint with the data protection authority should you believe that your rights have been infringed. The contact data of the European data protection authority: https://edps.europa.eu/data-pr... long do we store your personal data for?
Your personal data are basically stored until such time as you revoke your granted consent. It is possible however that statutory documentation obligations or the documentation for the assertion and exercising of legal claims or the defense against such can necessitate the data being processed after receipt of your declaration of revocation. In such cases, we shall inform you that your data is still being processed and the reason for this in addition to us informing you of its deletion.
We reserve the right to delete the profiles of candidates who we have been unable to offer a matching job for a long time. Should you find an interesting vacancy later, you can always create a new profile.
Please note that under certain circumstances, a deletion cannot take place immediately but with a delay on the basis of legal obligations or in order to assert or exercise legal claims or in order for us to defend ourselves against such claims.
Who can you contact?
Please contact Talentor Canada data protection officer if you have any questions concerning this data protection declaration or on the exercising of your rights.
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